Project Name

Expo 2020 Thematic Weeks - Virtual Events

Client / Agency

Expo 2020

Category / Filter

Expo 2020 Dubai will be the first World Expo ever hosted in the Middle East, Africa and South Asia (MEASA) region. Through the theme of Connecting Minds, Creating the Future, the Expo 2020 aims to host a World Expo that inspires people by showcasing the best examples of collaboration, innovation and cooperation from around the world. The Expo 2020 Thematic Weeks consisted of 10 weeks with different topics per week so they contacted us, to support them in creating virtual events and bring together experts to resolve some of the world’s most pressing challenges.

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The Virtual Event

was broadcasted globally in a span of 10 weeks that could be viewed in English, Arabic, French and Spanish as the solution featured real-time simultaneous interpreting. Guests could access the event from a dedicated personalized website or, broadcast as a LIVE stream on Youtube, Vimeo and Periscope. The 10 pre-Expo thematical weeks were organized and was broadcasted live with our virtual event solution, the Mimic Stage. They featured multiple Q&A sessions, presentations, polling, and panel discussions among experts from their respective fields.



Our Virtual Stage

hosted renowned international experts, change-makers and industry leaders for various panel discussions and presentations to spotlight each of the weekly themes. Each week has a custom virtual background to match the topic's current area of focus, country of origin and color theme as a supporting visual to the stage.

Login

was one way to view the event. Certain guests were invited, via a special invitation, that included login credentials. This top tier of viewers had stage interaction privileges, that allowed them to participate in real time polling, real time voting and Q&A. These guests were preselected from different educational, governmental and semi-governmental institutions.

Open Viewing

enabled anyone and everyone with internet access to watch the event. Over two days through the multiple platforms and languages, we reached thousands of impressions through login and open viewing. Behind the scenes, the platform is scalable and allowed guests with different quality of internet connections to still see the event though our CDN (cloud distribution network) in the best quality possible for them.

Speakers

and stage management are paramount for a series of global virtual events of this size. In order to run smoothly a reliable and robust communication module was integrated into the platform to deliver these elements. The event had over 30 speakers, coming from all regions of the world which made the management and flow of communication even more important.

Security

protocols were followed, and the whole event was run securely from the cloud.

Full team of professionals

was mobilized to deliver this event. Including a technical director and a project manager, audio and video controllers, virtual camera operators, sound guy, VT playback, show caller, translators, and a many more typical positions you would expect to find at a regular physical event of this size and stature. The full platform was run on Ventuz - a real time software that is perfect for physical, virtual, or hybrid events.